Job: Senior Administrative Assistant - Hospice of The Central Coast

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Posted: 02/01/2018

Job Reference #: 107999

Job Description

Community Hospital of the Monterey Peninsula

Hospice of The Central Coast

Full Time

Day shift

Day shifts

180082

The senior administrative assistant at Hospice of the Central Coast (HOCC) supports the director and acts as a liaison with other staff, departments, outside agencies, as well as patients and their family members. Performs administrative and office support activities like maintaining the director's outlook calendar, drafting professional correspondence while maintaining a high level of confidentiality, maintaining and updating department policies and procedures, coordinating conference rooms for meetings/ presentations, preparation and maintenance of standing purchase orders, coding and processing invoices, operational budget summary, organization of staffing personnel files, relives director of administrative detail and maintains various databases. Software skills are required, as well as Internet research abilities and strong communication skills. In addition, the senior administrative assistant functions as the super user for our computer system for the department. The senior administrative assistant is responsible for updating Kronos for both HOCC and Hospice Support Services. The senior administrative assistant compiles productivity reports for both HOCC and Hospice Support Services and other quarterly patient information for Financial Services. This position also provides administrative and clerical support to the department as needed, such as training and assisting the unit receptionist, answering phones and any other duties as assigned.

Experience:

Must have intermediate level proficiency in MS Word and Excel, experience in creating reports is highly preferred. Knowledge of professional business correspondence and the ability to proofread for grammar, spelling and punctuation with a high degree of accuracy is required. Must have demonstrated organizational skills with the ability to organize and handle competing priorities. The ability to quickly familiarize and retain information related to department policies and procedures is a must. Previous clerical or administrative experience in a medical office setting is highly preferred. Knowledge of medical terminology and understanding of Joint Commission, CDPH and CMS are also highly preferred.

Education:

Some college preferred or equivalent education and experience in related field preferred.

Equal Opportunity Employer

Application Instructions

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